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| Fixed Assets |
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| Overview |
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Access Fixed Assets is an integrated
fixed asset management tool for the purpose of tracking,
depreciations and statutory requirements of an organization's
assets. Access Fixed Asset covers all depreciation and
revaluation methods to maintain fixed assets from different
business perspectives such as Legal, Tax or Internal.
The software can be used to keep track of vehicles, property,
plant, office equipment and finance arrangements. It can
also be linked to Accounting systems and thereby provide
asset values, details of depreciation, asset acquisitions
and disposals instantly. |
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| Access
Fixed Assets comprises of the following components: |
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Asset Purchase Module
The Asset Purchase Module offers comprehensive monitoring
of all fixed asset purchases, from budgeting to purchase
order, goods receipt, to disposal. |
- Purchasing details by supplier, location, cost center
and date.
- Asset association with different cost centers &
budgets.
- Automatic creation of asset details on receipt.
- Monitoring with budgets by cost center & asset
type.
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| Depreciation
Module |
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The Depreciation Module maintains
depreciation data for individual assets. It monitors the
location of an asset and provides the current worth of
the asset at any point of time.
Access Fixed Assets provides the following Depreciation
methods:
Straight Line
Users can define the amount over which the asset is to
be depreciated.
Reducing Balance or
Written Down Value
Depreciation is defined annually on the balance of the
asset from the previous year. This method is particularly
useful for assets where the repair and maintenance cost
increase, as the asset gets older.
Combination
of Straight Line and Written Down Value
Users can define a fixed annual percentage.
Users can define a declining balance percent and the number
of depreciation years. The depreciation method then automatically
changes from reducing balance to straight-line when the
straight-line amount becomes greater than the declining-balance
amount Additionally, the Depreciation module provides
the following features |
- Method & rate can be defined by asset type.
- Revaluations by asset type.
- Asset disposal (including profit/loss on sale and
balancing charges).
- Flexible periods.
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| Tracking
Module |
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| The Tracking Module is an online
call logging system for problems associated with a fixed
asset. By registering and maintaining up-to-date records,
users can immediately identify assets under warranty,
maintenance support details and the performance history
of each asset. |
| The Tracking Module
Features: |
- Automatic problem attachment to asset.
- Management of supplier, maintenance & warranty
information.
- Escalation of outstanding problems.
- Personnel register for quick sourcing.
- Comprehensive search & report.
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| Asset
Maintenance Module |
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Access Fixed Assets caters
for both reactive and planned maintenance for all types
of assets/equipment; planned maintenance can be scheduled
on either a usage or calendar basis with the ability to
also plan for one off maintenance routines
Asset
Maintenance Features |
- Work scheduling by asset type, location, and engineer
or defined options.
- Records of tests/maintenance performed, action,
time taken & costs.
- User & supplier register for quick reference
& sourcing.
- Comprehensive reporting facilities.
- Update of test results & next test date.
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| Salient
Features |
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- Flexibility in using the depreciation methods.
- Gives organizations, comprising of several separate
companies and/or divisions, the ability to define
them, as separate entities.
- Provides Asset templates, user-defined depreciation
schedules, user-defined tracking and monitoring systems.
- Allows entities to assign their own reporting and
depreciation frequencies, methods of accounting and
year-ends.
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| Key
Benefits |
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- Improved asset management & financial planning.
- Improved audit procedures & accurate audit trail.
- Improved purchasing information.
- Improved maintenance & warranty information.
- Reduced labour & administration costs.
- Optimum asset utilization
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| Platform |
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Client computer
Server computer
Database |
PC with Windows 95/98/2000
Windows NT/2000 operating system
Microsoft SQL Server |
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